Privacy Policy

Last updated: 23 April 2026

1. Who we are

The Waitaki Old Boys Network (“the Network”) is an independent alumni community operated by the Waitaki Old Boys Association.

We are committed to protecting your privacy and handling your personal information in accordance with New Zealand privacy law.

2. What information we collect

We collect personal information that you choose to provide when you:

• register as a member

• complete your profile

• submit forms or feedback

• engage with the Network

This may include:

• your name

• email address

• phone number

• location (city, region, or country)

• school details, including year group, house, and involvement

• employment history, industry, skills, and experience

• areas where you are willing to help others

• profile photos, videos, and other content you choose to upload

We may also collect:

• communications you send to the Network

• event attendance or participation information

• basic website usage data

3. How we use your information

We use your information to:

• build and maintain the alumni network

• create and display member profiles

• help members connect with each other

• facilitate introductions, mentoring, work opportunities, and community activity

• communicate updates, events, and relevant information

• improve the platform and user experience

We do not sell your personal information.

4. Profile visibility and sharing

The purpose of the Network is to help members connect.

By joining the Network, you understand that:

• your profile information may be visible to other members

• some profile details may be publicly viewable, depending on how the platform is set up

• other members may contact you based on the information you choose to include

You are responsible for deciding what information you include in your profile.

5. Third-party platforms

We use trusted third-party tools and service providers to operate the Network, including website, form, database, and directory platforms.

Your information may be stored or processed through these service providers as part of operating the Network.

We take reasonable steps to work with providers that handle data securely, but we cannot guarantee the security of third-party systems.

6. Student or authorised representative involvement

As part of building and maintaining the Network, students or other authorised representatives may assist with:

• interviewing members

• creating or updating member profiles

• uploading content and profile information

Anyone involved in this work is expected to handle personal information appropriately and in line with this Privacy Policy.

7. Data security

We take reasonable steps to protect your personal information from loss, misuse, unauthorised access, disclosure, or alteration.

However, no website or online platform can be guaranteed to be completely secure, and use of the Network is at your own risk.

8. Your rights

You may request to:

• access the personal information we hold about you

• correct your personal information

• update your profile information

• remove your profile or request deletion of your personal information, where appropriate

To do this, please contact us using the details below.

9. How long we keep your information

We keep personal information only for as long as it is reasonably necessary to operate the Network and provide its services.

If you leave the Network or request removal, we will delete or anonymise your information where reasonable, unless we are required to keep it for legal or administrative purposes.

10. Communications

We may contact you about:

• Network updates

• events

• opportunities

• community news and relevant information

You can opt out of non-essential communications at any time.

11. Changes to this policy

We may update this Privacy Policy from time to time.

Any changes will be posted on the website. By continuing to use the Network after changes are published, you accept the updated policy.

12. Contact us

If you would like to access, correct, or request removal of your personal information, or if you have any questions about this Privacy Policy, please contact:  Tim@hdfinancial.com.au